TL;DR
Time is the one resource an agency cannot get back. AgenciesWP lets you log time against projects, compare it with estimated hours, flag overruns and review results in reports, all inside WordPress.
Log time where the work lives
Tracking time in a separate app means people forget. When time logging sits inside the project, it takes seconds.
Estimated hours and overrun flags
Add estimated hours to each project. When logged time passes the estimate, the project is flagged so you can talk to the client or adjust scope before margin disappears.
Milestones assigned to people
Break projects into milestones and assign each to a team member, so responsibility is always clear.
Reports and export
Reports show where time and money went. Export them for clients, accountants or your own analysis.
A weekly habit
- Log time daily.
- Check overrun flags every Monday.
- Review milestone progress with the team.
- Export monthly reports for billing and planning.
Related reading
See the AgenciesWP features, the documentation and pricing. Clients can follow progress in the portal, as explained in our WordPress client portal guide.
Common mistakes
- Logging time in bulk at the end of the week, which loses accuracy.
- Ignoring overrun flags until the project is finished.
- Quoting new projects without checking past hours.
Who benefits most
Any agency billing by project or retainer benefits, because accurate time data shows which work is profitable and which needs repricing. It also gives you evidence when a client asks for extra scope.
Using the data to price better
After a few months of logs you will know how long a typical website, audit or campaign really takes. Use those numbers when you quote, and your estimates stop being guesses.
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