TL;DR
Asana is a polished task and work management tool, and it is excellent at that. AgenciesWP is different: it is a self-hosted WordPress plugin that runs the business side of an agency, with clients, billing, contracts, time tracking and a white-label client portal in one flat-priced license. If you need deep task management, Asana wins. If you want to manage clients and get paid without paying per seat, AgenciesWP is usually the better fit for an agency.
Pricing and plan details for Asana were checked in October 2026 using published pricing information. Always confirm current prices on the vendor site before you buy.
Quick comparison
| Feature | AgenciesWP | Asana |
|---|---|---|
| Pricing | From $79/year, flat | Free for 2 people; paid from $10.99 per user/month billed annually |
| Per-seat fees | ✅ None, unlimited team members | ⚠️ Yes, paid per user |
| Self-hosted on your own WordPress | ✅ Yes | ❌ No, cloud only |
| White-label client portal | ✅ Yes, on your domain | ⚠️ Guests can view projects, but it is Asana-branded |
| Invoicing and online payments | ✅ Stripe and PayPal, recurring invoices | ❌ Not included |
| Proposals and e-signed contracts | ✅ Yes | ❌ Not included |
| Time tracking | ✅ Built in, flows into invoices | ⚠️ Native on Advanced; integrations on lower plans |
| Expenses and profit reports | ✅ Yes | ❌ Not included |
| Task boards, timeline and automations | ⚠️ Project tasks and milestones | ✅ Excellent: boards, timeline, workload, rules |
| Best for | Agencies running clients, billing and delivery together | Teams that need deep task and work management |
Pricing deep dive
Asana pricing
- Personal: free for up to 2 people, with basic views and integrations.
- Starter: about $10.99 per user per month billed annually ($13.49 monthly), adding timeline, dashboards, forms and automations.
- Advanced: about $24.99 per user per month billed annually ($30.49 monthly), adding workload, portfolios, approvals and native time tracking.
- Enterprise: custom pricing.
What a 15-person agency pays
On Starter with annual billing, 15 users at $10.99 comes to roughly $165 per month, or about $1,980 per year. On Advanced, 15 users at $24.99 is roughly $375 per month, or about $4,500 per year. Asana also does not include invoicing, contracts or a branded client portal, so agencies usually add other paid tools on top.
AgenciesWP pricing
AgenciesWP is one annual license starting at $79 per year, with unlimited clients, projects and team members, and every feature unlocked on every plan. The Agency plan covers five sites and the Unlimited plan covers unlimited sites. See the pricing page for the current options. The plugin keeps working after the license expires, and a license includes a year of updates and support.
The practical difference is how cost scales. Asana grows with every person you add. AgenciesWP stays flat whether you have two people or twenty.
Feature-by-feature breakdown
Task and work management
This is where Asana is clearly stronger. Boards, list and timeline views, dependencies, rules and automations make it a great tool for complex work with many moving parts. AgenciesWP covers project tasks, milestones assigned to people, files and discussion, which is enough for most agency delivery but is not a full work management system.
Time tracking
Asana includes native time tracking on its Advanced plan, and lower plans rely on integrations. AgenciesWP has time logging inside every project, estimated hours with an overrun flag, and time that flows straight into invoices.
Invoicing and getting paid
Asana does not handle invoicing. AgenciesWP includes one-off and recurring invoices, payment reminders, expense tracking, and online payments through Stripe and PayPal, all connected to the same project and client records. Read more in our guides on PayPal invoicing and recurring invoices.
Proposals and contracts
Asana does not include proposals or e-signatures. AgenciesWP lets you send proposals, convert approved ones into agreements and have clients sign from their portal. See proposals, contracts and e-signatures.
Client experience
Asana lets you invite guests to projects at no extra seat cost on paid plans, but they work inside Asana. AgenciesWP gives clients a branded portal on your own domain with projects, invoices, agreements and messages, plus one-time passcode login and client team members. Learn more about the WordPress client portal approach.
Reporting
Asana has dashboards and portfolio reporting for work progress. AgenciesWP reports focus on the agency business: time, expenses, invoices and profit per project, with export for your accountant.
Data ownership and privacy
Asana is a hosted service. AgenciesWP is self-hosted, so client, project and invoice data lives on your own WordPress server, with backup and restore tools and an activity log built in.
Who should choose AgenciesWP
- You are a WordPress-based agency or freelancer who wants billing, contracts and delivery in one place.
- You want a white-label client portal on your own domain.
- You do not want per-seat pricing as your team grows.
- You care about owning your client data.
Who should choose Asana
- Your main pain is managing complex tasks, dependencies and cross-team workflows.
- You rely on automation rules, timelines and portfolio views.
- You already use separate tools for invoicing and contracts and are happy with them.
Using both
These tools are not mutually exclusive. Some agencies keep Asana for detailed internal task planning and use AgenciesWP for clients, billing and the portal. If you only need light task tracking, AgenciesWP projects and milestones may be enough and save you a subscription.
Switching from Asana to AgenciesWP
- Export your project and task lists from Asana as CSV for reference.
- Install AgenciesWP on your WordPress site and add your branding.
- Create your clients and invite their team members.
- Recreate active projects with milestones, estimates and team members.
- Move recurring billing over last, so nothing is double-invoiced.
- Keep Asana read-only for one billing cycle, then cancel what you no longer need.
Read the documentation for setup details, or browse the features page to see everything included.
Frequently asked questions
Is AgenciesWP a replacement for Asana?
For agencies that mainly need clients, projects, time, billing and a portal, often yes. For teams that depend on advanced task management and automation, Asana remains stronger.
Does AgenciesWP charge per user?
No. Team members are unlimited on every license.
Can clients log in and see their projects?
Yes. Clients get a branded portal with their projects, invoices, agreements and messages.
Do I need WordPress?
Yes. AgenciesWP is a WordPress plugin that you install on your own site.
Is there a refund option?
AgenciesWP offers a 14-day refund guarantee for defects that make the plugin unusable and cannot be resolved. See the refund policy for details.
Final verdict
If your agency struggles most with tasks and workflows, Asana is hard to beat. If it struggles with the business side, meaning client onboarding, contracts, invoicing, getting paid and a professional portal, AgenciesWP covers more of it for a flat yearly price. For many agencies the deciding factor is simple: do you want your costs to grow with every new team member, or stay flat?
Ready to try it? See the features page, check the pricing page, or compare other options on our comparison page.
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